Virgin Islands Housing Finance Authority
Published
February 27, 2024
Location
00840, Virgin Islands (US)
Category
VIHFA  
Job Type

Description

The Procurement and Contracts Officer is responsible for the administration of the Virgin Islands Housing Finance Authority’s (VIHFA) procurement process to include Community Development Block Grant Disaster Recovery (CDBG-DR), Mitigation (MIT) and Electrical Grid (E-GRID) in accordance with established policies and procedures. This is a Territorial position.

ESSENTIAL FUNCTIONS:

  • Ensures that the procurement of consultant and other services and products are in accordance with the Authority’s procurement policies and procedures and HUD guidelines.
  • Ensures that the preparation and execution of contracts are in accordance with the Authority’s policies and procedures and HUD guidelines.
  • Ensures contracts, MOUs and other agreements that are required to be posted on the VIHFA website and that the appropriate information is posted in a timely manner.
  • Performs a variety of tasks involving the coordination of procurement activities to include procurement planning, announcement and advertising of bids, managing bid openings and the review of proposals and selection process - all in accordance with the Authority’s established procurement policies and procedures and HUD guidelines.
  • Works closely with Special Counsel and other staff to ensure efficient administration of the procurement policies and procedures and advise of necessary changes, if any.
  • Analyzes price proposals, financial reports, and other information to determine cost-
  • Maintains and reviews records of items purchased, costs, deliveries, product and vendor performance and
  • Evaluates and monitors contracts and contractor performance to ensure that vendors and suppliers comply with the terms and conditions of the contract and work is executed as agreed upon.
  • Provides responsive, high-quality service to employees, vendors, contractors, and the public by providing accurate, complete and up-to-date information in a courteous, efficient and timely manner.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

  • Education: Bachelor’s Degree from an accredited college or university in Business Administration, Public Administration or related field preferred.
  • Experience: 2-4 years of procurement and/or contract administration experience. An equivalent combination of education and experience may be substituted.
  • Knowledge, Skills & Abilities: Ability to establish and maintain effective working relationships with all persons contacted in the course of performing duties; Ability to read, analyze and interpret the most complex documents; Ability to respond effectively to sensitive inquiries or complaints; Ability to work with highly sensitive and confidential information; Excellent communication skills - oral, written and listening; Ability to define problems, collect data, establish facts and draw valid conclusions; Ability to take initiative, work independently, and utilize creative skills to resolve issues; Computer literate to include Microsoft Word, Excel, Outlook and PowerPoint; Ability to be flexible and work under pressure; Excellent phone etiquette and customer service skills; Possess the ability to pay attention to detail and Valid Driver’s License.

SALARY:   $54,080 - $68,640 per annum depending upon qualifications. Grant funded position.

Procurement and Contracts Officer

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