Virgin Islands Housing Finance Authority
Published
May 28, 2024
Location
Territorial, Virgin Islands, U.S.
Category
Job Type

Description

The Contracts Administrator is responsible for the administration of the Authority’s contracting process related to the Community Development Block Grant – Mitigation (CDBG- MIT) and Electrical Grid EGRID Program, in accordance with established policies and procedures and provides research and administrative support to the Procurement Department. This is a Territorial position.

ESSENTIAL FUNCTIONS:

  • Works closely with Procurement Officers and General Counsel to ensure efficient administration of the contracts.
  • Ensure that the procurement of all contracts was procured in accordance with the Authority’s procurement policies and procedures Federal and Territorial guidelines.
  • Ensure that contracts are prepared in line with information
  • Ensure that contracts, MOU’s and other agreements that are required will be posted on VIHFA website in a timely manner.
  • Works with the Construction Managers to review contract timelines and record project
  • Performs a variety of tasks involving the coordination of contract activities to include planning, commencement announcements, managing contract progression, contract close out or renewal request.
  • Prepare and regularly update project summary in preparation for monthly reports on contracts and provide improvement recommendations to division.
  • Record and monitor contract expiration dates to keep program leads
  • Evaluate and monitor contracts to ensure that vendors and suppliers comply with the terms and conditions of the contracts and determine the need for change if any.
  • Provides responsive, high-quality service to employees, vendors, contractors and the public by providing accurate, complete and up-to-date information in a courteous, efficient and timely manner.
  • Other duties as assigned or required.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

  • Education: Bachelor’s Degree from an accredited college or university in Business Administration, Public Administration or related field preferred.
  • Experience: Between 3-5 years of procurement or administrative experience. Equivalent combination of education and experience.
  • Knowledge, Skills & Abilities: General knowledge and understanding of the principles and practices of the Virgin Islands law. Ability to establish and maintain effective working relationships with all persons contacted in the course of performing duties. Ability to read, analyze and interpret the most complex documents. Ability to respond effectively to sensitive inquiries or complaints. Ability to work with highly sensitive and confidential information. Excellent communication skills - oral, written and listening. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to take initiative, work independently, and utilize creative skills to resolve issues. Computer literate to include Microsoft Word, Excel, Outlook and PowerPoint. Ability to be flexible and work under pressure. Excellent phone etiquette and customer service skills. Possess the ability to pay attention to detail. Valid Driver’s License.

SALARY: $65,000 - $70,000 per annum depending upon qualifications.

APPLICATION INSTRUCTIONS AND PROCEDURES: 

Interested applicants must submit an application, cover letter, and resume/vitae electronically at hr@vihfa.gov. Employment applications can be downloaded from our website at www.vihfa.gov. Deadline for application submittal is June 19, 2024; however, this position will remain open until filled. Incomplete application packages will not be considered. Selected candidates will be contacted for interview.

                                     The Virgin Islands Housing Finance Authority is an Equal Opportunity Employer

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