Description
The Human Resources Administrator will lead the Human Resources function of the Community Development Block Grant, Disaster Recovery Program (inclusive of CDBG-DR Mitigation and Electrical-Grid). This pivotal role includes leading ongoing recruitment initiatives, coordinating onboarding, maintaining employee records, providing excellent service to all employees, managing and improving employee relations by addressing employee grievances, facilitating conflict resolution, ensuring compliance with labor laws, and promoting a positive and productive workplace culture. This is a Territorial position and reports to the Chief Disaster Recovery Officer.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Maintain accurate and up-to-date employee records, including personal information, employment contracts, performance reviews, and training records.
- Independently lead and execute recruitment efforts, including development of job posting, applicant screening, scheduling interviews, and coordinating communication with candidates.
- Facilitate the onboarding process for new hires, including preparing new hire paperwork, conducting orientation sessions, and ensuring a smooth transition. Assist with offboarding procedures, including exit interviews and final paperwork.
- Lead the administration of employee benefits programs, including enrollment, changes, and addressing employee inquiries.
- Lead the payroll processing, including timekeeping, data entry, and ensuring accuracy in payroll records.
- Provide support in handling employee inquiries and concerns and assist in resolving issues in a timely and professional manner.
- Coordinate training sessions, track employee training progress, and assist in organizing development programs as well as process training employee training requests.
- Promote a positive and inclusive work environment through engagement initiatives and programs.
- Assist in the performance review process by providing guidance on addressing performance issues and implementing improvement plans.
- Collaborate with the Chief Human Resources Officer and Human Resources staff on high-level cross functional program initiatives and inter-departmental task.
QUALIFICATIONS:
- Education: Master’s degree in Human Resources, Business Administration, Management, Leadership, Organizational Development, Public Administration, or a related field.
- Experience: 5-10 years of experience working in Human Resource management. Equivalent combination of education and experience may be substituted.
- Knowledge, Skills & Abilities: Strong organizational skills, is detail-oriented, has the ability to work with highly sensitive and confidential operations; demonstrated ability to multi-task, work collaboratively in a team-oriented environment and problem-solve; computer literate to include Microsoft Word, Excel, PowerPoint and Outlook; strong organizational and interpersonal skills and analytical abilities; good oral and written communication skills; ability to be flexible and work under pressure; ability to work harmoniously with other agencies; excellent phone etiquette and customer service skills; ability to take initiative, work independently and utilize creative skills to resolve issues; thorough knowledge of principles and practices of personnel management; and thorough knowledge of territorial and federal personnel laws, rules and procedures.
SALARY: $85,000 - $97,000 per annum depending upon qualifications. CDBG Grant Funded position.
APPLICATION INSTRUCTIONS AND PROCEDURES: Interested applicants must submit an application, cover letter, and resume/vitae electronically at hr@vihfa.gov. Employment applications can be downloaded from our website at www.vihfa.gov. Deadline for application submittal is August 30, 2024; however, this position will remain open until filled. Incomplete application packages will not be considered. Selected candidates will be contacted for interview.
The Virgin Islands Housing Finance Authority is an Equal Opportunity Employer